How to Review and Publish your First Receipt Bank Item

Annette Ferguson

Annette Ferguson

How to Review and Publish your first Receipt Bank Item

Regardless of how you submit your items, they will appear in your Receipt Bank inbox. This is the screen you see when you first log in to the Receipt Bank web application.
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Your submissions will appear in the “In Processing” tab until the data has been extracted.
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When they’ll move into the “Ready for Export” tab so you can publish them to your accounting softwareXero, Bank
If there are problems with submissions that require your attention, they’ll instead be stored under “Not Ready for Export”.
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Each item is represented as a line that you can quickly review, but for greater clarity, click the blue link to see the full item detail.
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This page contains the original image you submitted alongside all the data Receipt Bank has extracted from it.
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All this information is editable, but you’ll typically focus on the category code and tracking options applied to the item. We’ve pulled this list from you integrated accounting package and changing it is simple as opening the dropdown and selecting the relevant code. 
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If this supplier is regular and consistent, you can set rules that will automatically 
apply your chosen category and tracking codes among many other parameters to all future items from them by clocking “Set Supplier Rules” under the supplier’s name.

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When you’re happy, click the green “Publish” button at either the bottom or top of the Receipt Detail page to export it to your integrated accounting software.
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If this supplier is consistent, you can also enable “Auto Publish” in the “Supplier Rule” pop up, to automatically export future items from them so you don’t have to.
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Your item is now ready to be actioned in your accounting software but is stored in Receipt Bank’s archive for as long as required by your local tax authority. This is accessed by clicking the “Archive” icon in the top panel. 
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Thanks ever so much for taking the time to read my post I truly hope you’ve found it useful and insightful. If you have any questions feel free to contact us!

I am Annette Ferguson, CEO of Annette & Co. Chartered Accountant, Profit First Professional and creator of the Business Wealth Engine. We’re also SUPER social so don’t forget to follow. Here’s to your success!